Online Bookkeeper Australia | BAS Agent Services
A Bookkeeper in Your Cloud — Without Losing the Human Support
Your bookkeeper does not need to sit down the road.
Your bookkeeping needs to be accurate, organised, accessible and looked after by people who understand what is happening behind the numbers.
My Great Bookkeeper provides online bookkeeping and registered BAS Agent services to Australian businesses using secure cloud accounting systems.
Whether you are in Sydney, Newcastle, Melbourne, Adelaide or regional Australia, we can work with you remotely without making the relationship feel remote.
Clear Books. Clear Communication.
Fewer things following you home at night.
Online Bookkeeping Is More Than Logging Into Xero From Somewhere Else
A virtual or online bookkeeper works remotely using cloud accounting systems, document capture tools and secure digital processes.
But location is only part of it.
Good online bookkeeping still needs somebody to understand what the transactions represent.
- reconcile the accounts properly
- identify information that does not make sense
- maintain clean financial records
- manage agreed payroll processes
- prepare BAS information correctly
- communicate when something needs attention
- work with your accountant or tax agent when required
Technology Makes Remote Bookkeeping Possible
Bookkeeping judgement is what makes it useful.
Why Businesses Move Their Bookkeeping Online
Your books should not depend on a desk full of paper.
Online bookkeeping removes much of the physical handling that used to make bookkeeping slow and frustrating.
Less Paper
Bills and receipts can be captured digitally rather than stored in piles and folders.
Less Re-Entry
Information can move through connected systems instead of being repeatedly typed into different places.
Better Access
Your accounting records remain available to authorised users wherever the business operates.
Better Audit Trail
Source documents can be stored with the transactions they support.
Faster Problem Solving
Something looks wrong? We can investigate without waiting for the next onsite visit.
Less Chasing
Information has a defined place to go instead of being scattered across inboxes, desks and filing cabinets.
What Can an Online Bookkeeper Actually Do for My Business?
Your bookkeeping service should be built around what your business genuinely needs.
Day-to-Day Bookkeeping
Keeping transactions organised, coded and reconciled.
Bank Reconciliation
Checking that the accounting records agree with the money that actually moved through the bank.
Accounts Payable
Helping maintain supplier bills, supporting documents and payment workflows.
Accounts Receivable
Helping maintain visibility over invoices, payments and outstanding amounts.
Payroll
Supporting agreed payroll processes, Single Touch Payroll and related bookkeeping requirements.
BAS & IAS
Registered BAS Agent services for relevant BAS and IAS preparation and lodgment.
Management Reporting
Helping turn bookkeeping records into information the business owner can actually use.
Clean-Up Bookkeeping
Working through existing records when the books have fallen behind or stopped making sense.
Online Bookkeeping With Registered BAS Agent Support
There is a difference between somebody who can enter transactions and somebody registered to provide BAS services.
My Great Bookkeeper is a registered BAS Agent.
That means our service can extend beyond ordinary transaction processing into BAS services that fall within our registration and professional scope.
Bookkeeping That Supports Compliance
We maintain bookkeeping processes designed to support accurate BAS reporting and Australian compliance obligations.
We Don’t Want Bookkeeping to Become Another Job for You
Moving the bookkeeping online should reduce administration for the business owner.
It should not create another software system you have to babysit.
- provide or forward bills and receipts
- approve payroll information where required
- answer questions about unusual transactions
- provide information we cannot obtain from the accounting records
- let us know when something changes in the business
Less Administration — Not Zero Communication
Once the workflow is established, much of the regular bookkeeping can become predictable.
From Your Business to Your Books
Online bookkeeping works best when everybody knows where the information goes and what happens next.
Online Bookkeeping With Xero
Xero makes cloud bookkeeping possible.
But software does not replace bookkeeping.
- bank reconciliation
- bills
- invoices
- payroll
- reporting
- connected financial systems
Getting Information Into Xero Is Not the Finish Line
It needs to reach the right place and make sense when it gets there.
Send the Paperwork Without Sending Us the Paper
One of the biggest advantages of cloud bookkeeping is that supporting documents can enter the workflow digitally.
Depending on the system being used, this may involve document capture tools such as Hubdoc.
- photograph receipts
- forward supplier invoices by email
- collect documents electronically
- attach source documents to transactions
- maintain digital records instead of filing cabinets
Nobody Is Shopping for Exciting Document Capture
You just want the bloody receipt to stop disappearing.
A Filing Cabinet Should Not Be Part of Your Financial Strategy
Paperless bookkeeping can help reduce:
- missing receipts
- lost supplier invoices
- physical filing
- duplicated handling
- document chasing
- delays at BAS time
It can also make historical information much easier to retrieve when you actually need it.
🥕 Paperless AccountingWho Do We Work With?
Online bookkeeping is not tied to one industry.
We support Australian businesses that want cleaner processes, better records and less bookkeeping administration.
Trades & Construction
Jobs, suppliers, payroll and cash flow can create a significant bookkeeping workload.
🥕 Tradies BookkeepingMedical & Allied Health
Healthcare practices often combine practice-management systems, billing, claims, payments, payroll and Xero.
🥕 Medical & Allied Health BookkeepingCafés & Hospitality
High transaction volumes, payroll, suppliers and daily trading create their own bookkeeping rhythm.
🥕 Café BookkeepingProfessional Services
For businesses that need organised records, payroll, BAS support and clearer reporting without employing an in-house bookkeeping team.
Growing Businesses
Especially businesses that have reached the point where DIY bookkeeping is taking too much time or no longer feels reliable.
You Do Not Need Clean Books Before You Call a Bookkeeper
Some business owners arrive at this page thinking:
“Online bookkeeping sounds lovely, but mine are already stuffed.”
That is exactly when help can be useful.
We can start by working out:
- what is behind
- what does not reconcile
- whether transactions are duplicated
- whether payroll records need attention
- whether BAS periods need reviewing
- what information is missing
- which problems are historical
- which problems are being recreated by the current workflow
Clean-Up First. Ongoing Bookkeeping Second.
Sometimes ongoing bookkeeping cannot begin properly until the old problems have been understood.
Online Does Not Mean Giving Up Control
Your bookkeeping can be managed remotely while you retain visibility over your accounting system.
You can still access your accounting file according to your user permissions and business setup.
Outsourcing the Bookkeeping Is Not Hiding the Books From You
It is about stopping you from having to maintain every detail yourself.
We Can Work With Your Accountant or Tax Agent
Your bookkeeper and accountant do different jobs.
Good bookkeeping gives your accountant cleaner records to work with.
Where something falls outside our BAS Agent scope or requires tax-agent advice, it should go to the appropriate professional.
Bookkeeper + Accountant Should Not Be Competing Systems
They should be able to work from the same reliable financial story.
Australian Online Bookkeeping — Wherever Your Business Is
We are Australian-owned and provide online bookkeeping support across Australia.
New South Wales
Cloud bookkeeping and BAS support across NSW.
Victoria
Remote bookkeeping support across Victoria.
Queensland
Online bookkeeping for Queensland businesses.
South Australia
Cloud bookkeeping support across South Australia.
Western Australia
Remote bookkeeping without the location barrier.
Regional Australia
Secure cloud bookkeeping wherever your business operates.
Local Knowledge When It Matters. Cloud Systems When Distance Doesn’t.
Looking for Bookkeeping Support in Your Area?
Sydney
🥕 Sydney BookkeepingParramatta
🥕 Parramatta BookkeepingCentral Coast
🥕 Central Coast BookkeepingLake Macquarie
🥕 Lake Macquarie BookkeepingLess Handling. Less Chasing. Better Flow.
Faster Document Capture
The information reaches the bookkeeping team earlier.
Fewer Missing Documents
Digital capture gives documents a defined destination.
Earlier Error Detection
Problems can be identified during regular bookkeeping rather than months later.
Cleaner BAS Preparation
BAS preparation begins with the bookkeeping maintained throughout the period.
Cleaner Accountant Handover
Better-maintained records reduce unnecessary back-and-forth.
Getting an Online Bookkeeper Should Not Be Complicated
1. We Talk
We find out what is happening now and what is not working.
2. We Review the Existing System
- accounting software
- transaction volumes
- payroll
- BAS requirements
- document handling
- connected systems
- existing bookkeeping problems
3. We Build the Working Process
We agree on how information reaches us, who does what and when things need attention.
4. We Start the Bookkeeping
Once access and processes are established, regular bookkeeping can begin.
5. We Keep Communicating
Online bookkeeping should not mean disappearing behind a login screen.
If something needs clarification, we ask.
If something does not look right, we investigate.
Online Bookkeeping — Frequently Asked Questions
Common questions Australian businesses ask before moving their bookkeeping online.
An online or virtual bookkeeper provides bookkeeping services remotely using cloud accounting and secure digital systems.
Documents can be sent through digital capture tools, dedicated email addresses or other agreed cloud workflows.
Not necessarily. The aim is to make document handling easier, not give you another system to manage unnecessarily.
Yes. Online bookkeeping does not mean giving up ownership or visibility of your accounting records.
Where BAS services are provided by a registered BAS Agent and fall within the agreed engagement, BAS preparation and lodgment can be handled remotely.
Payroll can be managed remotely where payroll forms part of the agreed bookkeeping service.
Yes. Clean bookkeeping should make collaboration with your accountant easier.
That is not unusual. We can first determine what needs cleaning up before moving into an ongoing bookkeeping process.
Yes. Our cloud bookkeeping model allows us to work with businesses across Australia.
Online bookkeeping relies on secure accounting systems, controlled user access and agreed digital workflows. Exact security controls depend on the platforms being used.
You still need to provide information that only you can answer, but a good bookkeeping workflow should minimise unnecessary administration and repeated information chasing.
Start with a conversation about what your books look like now and what you want to stop doing yourself.
🥕 Book a Chemistry CallYour Bookkeeper Can Be in the Cloud Without Being Out of Reach
Good online bookkeeping is not about replacing people with software.
It is about using the software to remove unnecessary administration so the people involved can focus on the things that actually require judgement.
You run the business. We help keep the financial story behind it organised.
🥕 Book a Chemistry Call