Bookkeeping Hospital Admissions | My Great Bookkeeper
🩺 Your Books Have Been Called In.
Welcome to Bookkeeping Hospital Admissions.
Your books are the patient.
Ook has brought them in,
Kee has the file,
and Albert is waiting outside
with his pink donut.
The purpose of Admissions: work out whether your books
are well enough to walk into
Bookkeeping Hospital themselves...
or whether Bunny needs
to call the ambulance.
🧡 Ook · Patient Support Person 💚 Kee · Bookkeeping Doctor 🐰 Bunny · Admissions 🐉 Pyro · Payroll Dragon · Banish on Sight 🧚 Halaxy Fairy · Systems Scan 💙🍩 Albert · BAS Department
🧡
Ook asks
First question for the patient file:
how long have your books been feeling unwell?
Reception only needs the truth.
We are deciding how much treatment
the books may need.
🐰 Bunny checks the admissions file
Being behind changes the treatment plan.
It does not tell us whether
the books can recover.
💚
Kee asks
🏦 VITAL SIGNS:
when did the bank accounts
last reconcile properly?
Kee is checking the pulse:
do the accounting records genuinely match
what happened in the bank?
💙
Albert checks the calendar
💙 BAS OBSERVATIONS:
what does Albert's chart say
about BAS, GST and PAYG?
Albert is outside the ward
with one pink donut
and a very good view of the BAS calendar.
🐰 Bunny checks Albert's donut reserves
Treatment order:
gather,
code,
reconcile,
review,
then lodge.
🐉
Has Pyro appeared?
🐉 PAYROLL ALERT:
have payroll or STP errors
let the dragon into the books?
Pyro is not the doctor.
Pyro is the Payroll Dragon
we are trying to banish.
He tends to appear when payroll errors,
STP mismatches,
unexplained balances
or old payroll problems are left behind.
🔥 Pyro treatment rule: we do not invite him to the consultation.
We find the payroll errors,
repair the records
and banish the dragon.
🐰
Bunny checks the paperwork
🧾 DOCUMENT SCAN:
where are the patient's receipts
and source documents?
Good records make coding,
GST treatment
and future questions much easier.
🧚
The Halaxy Fairy scans the systems
🧚 SYSTEMS SCAN:
are Halaxy or your other business systems
talking properly to the books?
If this does not apply
to your business,
choose the first option.
💚
Kee asks the important one
💚 KEE'S CONSULTATION:
can we trust the numbers
coming out of this patient?
A pretty Profit & Loss
is not a clean bill of health
if nobody believes it.
🐰
Bunny adds the final admission note
🐰 What would help you most
while the books are being treated?
This answer does not change
how sick the books are.
It tells us what you need
while they are being fixed.
📚
Patient Discharge Summary
Treatment plan
Patient Transport
💚 Kee · Bookkeeping Doctor Starts with the vital signs:
what reconciles,
what does not
and what needs explaining.
🐰 Bunny · Admissions Works out whether the patient
can walk through the hospital doors
or needs an ambulance.
🐉 Pyro · Payroll Dragon Appears when payroll errors
are left behind.
He is not on staff.
Treatment goal:
banish him.
💙🍩 Albert · BAS Department Wants accurate BAS records.
Pink donut reserves
remain strategically important.
This Bookkeeping Hospital admission
is a general educational tool,
not an audit
or formal review of your accounting file.
Your answers are not sent anywhere.
