Bookkeeper Newcastle at Your Service

Bookkeeper Newcastle and BAS Agent Services

At bookkeeper Newcastle and BAS Agent Services we can handle everything from day-to-day financial tasks to more specialised tax requirements, such as BAS Agent services, as we are licensed with the Australian Tax Practitioners Board. We can take care of the lot or provide flexibility in DIY bookkeeping options tailored to your specific needs for a wide range of businesses.

Bookkeeper Newcaslte offers a complimentary phone consultation. An excellent opportunity to discuss your unique situation and learn how we can help you achieve your business objectives.

We will simplify bookkeeping for you with your cooperation.

Let’s begin with a brief introduction to our bookkeeper Newcastle services. For more information, please click on the Bookkeeping Services tab above and select from the available options.

Accounts Payable

Our bookkeeper Newcastle services include managing your accounts payable. When we manage your bills payable we can avoid the hassle of backtracking. Bills must be in your accounting program before paying them; we can manage this for you. Although you may have the occasional bill you need to pay immediately, we have methods to help you not lose those receipts or invoices.

Managing your accounts payable saves us time from repeatedly requesting missing copies of invoices or receipts from you, including those you paid but lost. The ATO requires you to keep records, and lost documents do not meet compliance. While we don’t create these regulations, we adhere to them diligently. With your cooperation, we’ll work together to ensure your compliance. 

For more information on how we achieve this, please check out our Accounts Payable Management service. Alternatively, we can help you set up payment systems for DIY bookkeeping.

Accounts Receivable

Managing accounts receivable effectively is essential for maintaining healthy cash flow and reducing the risk of late payments. Here are some solutions and strategies you can implement to address these issues:

1. Clear Payment Terms Agreement: Clearly outline payment terms and conditions in your contracts and invoices. This includes specifying due dates, late fees, and consequences for overdue payments. Make sure your customers understand and agree to these terms before providing goods or services.

2. Regular Communication: Maintain open communication with your customers regarding their outstanding invoices. Send reminders before payments are due and follow up promptly on overdue invoices. Personalized and friendly reminders can often encourage faster payments.

3. Incentives for Early Payments: Offer incentives such as discounts or other benefits for customers who pay invoices early. Conversely, consider implementing penalties for late payments to discourage delays.

4. Automated Invoicing Systems: Transitioning from handwritten invoice books to cloud-generated invoices can streamline invoicing and reduce errors. Automated systems can also schedule and send invoices promptly, improving efficiency and reducing the likelihood of missed billing cycles.

5. Track Payments and Due Dates: Utilise accounting software or dedicated receivables management tools to keep track of outstanding invoices and their due dates. This enables you to monitor payment status, identify late-paying customers, and take appropriate actions to follow up.

6. Analysing Key Performance Indicators (KPIs): Monitor KPIs related to accounts receivable, such as Days Sales Outstanding (DSO) or average time to collect payments. Understanding these metrics helps you identify trends, assess the effectiveness of your receivables management efforts, and make data-driven decisions to improve cash flow.

7. Regular Financial Analysis: Compare your current financial performance with prior periods to identify any deviations or trends in accounts receivable management. This analysis can help pinpoint areas for improvement and inform strategic adjustments to optimize cash flow.

By implementing these strategies, our bookkeeper Newcastle can proactively manage your accounts receivable, reduce the impact of customers dictating payment terms, and improve your overall cash flow management.

BAS & IAS Preparation and Lodgment

At Bookkeeper Newcastle, we recognise the vital importance of fulfilling your GST obligations, including the timely lodgment of your Business Activity Statement (BAS). Your BAS serves as a comprehensive record of the business taxes you’ve paid or will pay within a specific period

We are committed to ensuring compliance with BAS requirements by offering thorough preparation and lodgment services. Let us gather GST, PAYG installments, PAYG withholding tax, and other taxes, to accurately prepare and lodge your BAS on time.

By entrusting us with your BAS/IAS lodgments, you will receive a detailed report of the period we are lodging for you, so you know exactly what you are signing off on! We will teach you as best we can to understand the report, and our working papers are always uploaded to your Xero file with the Journal Entry required to clear these BAS related ledger accounts to the ATO ICA Activity Statement for payment/refund.

IAS, or Instalment Activity Statement, is another essential aspect of tax compliance for businesses. This form allows businesses to report and pay their PAYG instalments, acting as prepayments toward their expected income tax liability for the current financial year.

As part of our comprehensive bookkeeping services, we assist businesses in preparing and lodging their IAS and BAS accurately and punctually. By ensuring compliance with ATO requirements and managing PAYG instalments efficiently, we help businesses maintain good standing with tax authorities and avoid penalties.

To ensure smooth processing, it’s crucial to provide us with all necessary documents promptly.


We excel at our job but rely on your support for optimal performance, we urge you not to delay in submitting all required documents, ensuring seamless compliance and peace of mind for your business.

For more click: BAS Agent Services Lodgments and Returns.

Payroll Online Services

As your trusted bookkeeper Newcastle and BAS Agent, we specialise in payroll management for small to medium-sized businesses.

Our Bookkeeper Newcastle will streamline solutions and tailor them to your needs.

  • Providing online payroll management in:
  • MYOB,
  • Quickbooks, and
  • Xero our Favourite, why because it’s so quick, and time saves you money.

Our comprehensive bookkeeper Newcastle service encompass weekly, fortnightly, or monthly payroll processing, ensuring timely and accurate payment for your employees. Additionally, we handle superannuation lodgements and Single Touch Payroll (STP) compliance, alleviating the administrative burden associated with payroll responsibilities.

Here’s What We Do For You:

  • Collect and approve employee timesheets
  • Manage leave requests and entitlements, including annual, personal, and long service leave
  • Process payroll promptly and accurately
  • Facilitate direct upload of payroll files to your bank, or an email with such details.
  • Handle final pays for terminated employees
  • Distribute payslips to your employees
  • File and lodge Single Touch Payroll (STP) reports with the ATO
  • Prepare and lodge superannuation contributions
  • Manage STP finalisation at the end of the financial year
  • Provide expert advice and recommendations on best practices
  • Workers Compensation actuals and estimates
  • Any applicable Long Service leave reporting
  • Payrol tax, if necessary

Bookkeeping Software Setup and Training

Benefit from our 25 plus years of expertise in bookkeeper Newcaslte services. We offer comprehensive training in utilising accounting software platforms including Xero, MYOB, QuickBooks (Intuit). For you or your workers, we provide tailored training sessions to ensure the correct utilisation of these platforms.

Our training schedule is flexible, online training via remote access software. This allows for personalised instruction that suits your schedule and learning preferences.

With our guidance, you’ll gain the necessary skills to effectively navigate and leverage the capabilities of your chosen accounting software, empowering you to streamline your financial management processes and maximise efficiency.

bookkeeper newcastle

Cash Flow Forecasting

Our bookkeeper Newcastle can help you understand Cash flow. 

Cash flow refers to the movement of money into and out of a business. Money flowing in often comes from sales, debt repayments, asset sales, rebates, and grants. On the other hand, outgoing cash includes payments to suppliers, wages, bills, maintenance, and other business expenses.

Measuring cash flow is crucial for assessing a business’s financial health. A positive cash flow indicates that more money is coming in than going out. Improving cash flow involves managing working capital effectively, making accurate cash flow forecasts, and implementing strategies to optimise income and minimise expenses.

Cash flow forecasting is a vital aspect of financial planning for businesses. It involves estimating future cash inflows and outflows based on past performance and anticipated changes in the business environment. By forecasting cash flow, businesses can anticipate potential cash shortages, plan for necessary expenses, and make informed decisions to maintain financial stability.

 Click For a free Cashflow Statement Template

How your Bookkeeper Newcastle prepares a cash flow forecast, following these steps:

  1. Forecast Income or Sales: Estimate future sales based on historical data and market trends. Adjust sales forecasts as needed to reflect changes in customer behavior, economic conditions, and competition.
  2. Estimate Cash Inflows: Identify sources of cash other than sales, such as loan repayments, asset sales, rebates, grants, and investments.
  3. Estimate Cash Outflows and Expenses: Determine all expenses necessary to operate the business, including costs of goods sold, administrative expenses, loan repayments, and investments.
  4. Compile Estimates into Cash Flow Forecast: Start with an opening bank balance and add cash inflows while deducting cash outflows for each period. The resulting closing cash balance becomes the opening balance for the next period.
  5. Review Estimated Cash Flows Against Actuals: Regularly compare forecasted cash flows to actual cash flows to identify any discrepancies and adjust future forecasts accordingly.

Tips for creating an accurate cash flow forecast include accounting for variations in payroll frequency, including annual registrations and subscriptions, considering seasonal fluctuations, and setting aside surplus cash during months of high income to cover expenses during leaner months.


Your bookkeeper Newcastle can help you with Budgeting.  Budgeting is a strategic plan outlining a business’s anticipated revenue and expenses, crucial for effective financial management. It aids in allocating funds toward specific objectives, preventing overspending, and achieving sales targets.

At our Bookkeeper Newcastle, when requested we prioritise collaboration with clients to develop comprehensive yearly budgets. These budgets, coupled with Balance Sheet and Profit and Loss statements, form the foundation for preparing Cashflow forecasts. Recognising cash flow’s critical role in business success, our collaborative approach ensures optimisation of financial strategies, fostering your business’s growth and prosperity.

Reasons why you need a budget for your business:

  1. Financial Health Tracking: A budget serves as your planned income and spending, enabling allocation of funds for specific items and activities.
  2. Goal Setting: Helps set business objectives and make informed decisions.
  3. Financial Planning: Facilitates obtaining finance by demonstrating financial stability and planning.

Create Your Budget: Download our template to create a budget tailored to your business’s needs.

Monitoring Your Budget: Maintain a basic bookkeeping system to track actual income and expenses against budgeted amounts throughout the budget period.

Using Your Budget: Utilise budget analysis to inform business decisions, adjusting spending to align with financial goals.

Our bookkeeper Newcastle will help you understand Budgeting Versus Cashflow Forecasting: Budgeting involves planned revenue and spending, typically prepared quarterly or yearly. Cashflow Forecasting, often monthly, predicts past and current trends in financial statements, providing a realistic view of business performance and aiding in avoiding potential issues.

Cash Flow Forecasting: An essential forecasting tool, it predicts cash flow patterns, aiding in bill management and showcasing financial capability to lenders, crucial for obtaining finance.

Tracking Jobs Profit and Loss

Are you focusing on specific jobs and want to know more about their income and costs? We’re here to help! Our bookkeeping services are tailored to your needs. Our bookkeeper Newcastle can set up tracking codes for each job, which will allow you to monitor financial figures and obtain profit and loss statements for individual projects.

Once our tracking codes are in place, you’ll be able to see the income generated and expenses incurred for each job. This level of detailed tracking will give you a clear and comprehensive view of profitability. It will empower you to make informed decisions, allocate resources efficiently, and optimise your project management processes.

Our bookkeeper Newcastle will work closely with you to achieve this result. We’ll guide you through the process and ensure you have the necessary tracking mechanisms. We are committed to providing insightful financial analysis per job, helping you maximise profitability and drive business success.

Book keeper Services

Monthly Financial Reports

Accurate accounting is critical to the success of any business. But the truth is, it’s not just about data entry. At our Newcastle bookkeeper services, we understand the complexity of the bookkeeper’s role in generating accurate financial reports that reflect your true financial position and provide precise figures for BAS / IAS lodgement.

Our skilled bookkeepers go above and beyond by engaging in a comprehensive process that involves meticulous data organization, thorough account reconciliation, meticulous transaction classification, adherence to relevant accounting standards and regulations, and ongoing communication with you to ensure accuracy and alignment with your financial goals.

Only with this meticulous approach can we guarantee financial reports that accurately reflect your business’s financial health and provide precise figures for BAS / IAS lodgement. So, trust us to handle your accounting needs with precision and dedication, ensuring the integrity and reliability of your financial information. With our expertise, you can rest assured that your financial position is in good hands.

Relief Bookkeeping Services: The solution you can trust to efficiently manage your finances.

Are you using cloud-based bookkeeping operations? Is your bookkeeper Newcastle going to be away for a while due to holidays, maternity leave, or illness? We can cover your Bookkeeper, short-term or long-term, we are here to help you with our expert experience.

We understand how important it is to keep your Accounts Payable, Sales Invoicing, Payroll, and Bank Reconciliation up-to-date even when your employee is absent. That’s why we offer our temporary relief solutions to ensure that your financial processes are always in good hands.

So, relax and take it easy! We’ve got your back with our temporary bookkeeper Newcastle relief services.

Debt Collection Service

Are you fed up with customers who take too long to pay? Our bookkeeper Newcastle is here to help you take charge of such accounts effectively. We provide an array of solutions to ensure that you receive timely payments.

We can contact your slow-paying customers on your behalf to negotiate payment plans. Furthermore, we offer DIY bookkeeping techniques that empower you to handle debt collection more efficiently. We aim to streamline your debt collection processes and help you maintain a robust cash flow.

With our assistance, you can take control of your finances and eliminate the stress of dealing with slow-paying accounts.

With our expertise, personalised approach, and commitment to excellence, My Great Bookkeeper Newcastle is your trusted partner in financial management.

Let us help you streamline your bookkeeping processes and drive business success.

Bookkeeper Newcastle at Your Service Today, isn't it Wonderful 🙂